Website Privacy Notice
Thank you for visiting Synergize Consultancy Ltd
This privacy notice provides you with details of how we govern the collection, storage and use of personal information at Synergize Consultancy Ltd.
By providing us with your data, you warrant to us that you are over 13 years of age.
Synergize Consultancy Ltd are the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).
We have appointed a Data Protection Officer who is in charge of privacy related matters for us. If you have any questions about this privacy notice, please contact the Data Protection Officer using the details set out below:
Full name of legal entity: Synergize Consultancy Ltd
Email address: sales@synergizeconsultancy.com
Postal address: Unit 1, Office 1 Tower Lane Business Park, Tower Lane, Warmley, Bristol, United Kingdom, BS30 8XT
It is important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes.
Collected on our website:
The information which you provide to us via our website is held by using the legal basis of consent.
Provided by you:
As part of the recruitment process, we may ask candidates for further personal information in order to perform the services. We may request the following from you:
The legal basis for us collecting and holding this data is legitimate interest and we will hold this data in line with our retention policy.
Third Parties:
We may also collect data from third parties including but not limited to:
If you have not already authorised us to collect the data, once we have received your personal data from a third party source, we will always request your consent in order to keep the data.
If consent is not given by you, we will immediately erase the data. Should you consent to our holding your data on file, our legal basis will be legitimate business interest.
We will not send any information to any third party (unless required by law or as part of our internal processes) prior to gaining your consent.
Further Information:
Should we find a role for you, we may also request the following information:
The legal basis for us collecting and holding this data is contractual obligation in order to carry out our services under a contract for service or contract of service or for legal purposes.
Before collecting any data which is classed as sensitive under data protection legislation, we will gain your active consent and will ensure to treat this data with a higher level of security.
We may need to collect special category data from you from time to time. We will not request any special category data unless required in order for us to provide you with recruitment services. Any special category which is sent to us will be stored with a higher level of protection than normal personal data and access to that data will be tightly restricted.
We are collecting basic personal information on our website in order to contact you about our recruitment services. We ask for more detailed information as part of the recruitment process to assess your eligibility for a role, including previous work experience and geographic location.
Marketing
Our lawful ground of processing your personal data to send you marketing communications is either your consent or our legitimate interests to grow our business. We may periodically send promotional emails about news, jobs or other information which we think you may find interesting using the email address which you have provided. From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone or mail. We may use the information to customise the website according to your interests.
Under the Privacy and Electronic Communications Regulations, we may send you marketing communications from us if (i) you made a purchase or asked for information from us about our goods or services or (ii) you agreed to receive marketing communications and in each case you have not opted out of receiving such communications since. Under these regulations, if you are a limited company, we may send you marketing emails without your consent. However, you can still opt out of receiving marketing emails from us at any time.
As a recruitment agency our role is to share candidate information with prospective employers with your consent. Outside of this, we will only share personal information with others when we are legally permitted to do so. We do not sell your data to any third parties.
Collection of data alone does not permit us to send information third parties. In order to perform our recruitment services, we will ask for your permission in order to share information to third parties as part of the recruitment process, including passing candidate details to prospective employers. We may also share your details with our accounts, governmental bodies and HMRC and any other professional body if so required.
We have a legitimate business interest to keep your personal information securely stored for as long as we need it to provide you with the services you want from us.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Our standard retention period for potential candidate data is 7 years.
When deciding what the correct time is to keep the data for we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.
For tax purposes the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers.
In some circumstances we may anonymise your personal data for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
We will not sell or lease your personal information to third parties unless we have your permission or are required by law to do so. You may request details of personal information which we hold about you under the Data Protection Act 2018. If you would like a copy of the information held on you, please write or email us. You also have the right to be forgotten, meaning you can request for us to remove any personal information we hold on you.
We may transfer your personal data outside the European Economic Area (EEA) but we will always ensue that the company to which we are sending the data has the correct security measures in place.
We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to those employees and partners who have a business need to know such data. They will only process your personal data on our instructions and they must keep it confidential.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.
Under the GDPR your rights are as follows.
You can see more about these rights at:
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you.
If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
We may include links on this website to other sites that we believe you may find useful.
Please ensure, when you click on any of our links, that you read the privacy statement located on the website you have selected.
Any websites connected with this site are not within our control.
Our website uses cookies. A cookie is a small file of letters and numbers that we put on your computer if you agree. These cookies allow us to distinguish you from other users of the website which helps us to provide you with a better experience when you browse our website and also allows us to improve our site.
The cookies we use are ‘analytical’ or ‘tracking’ cookies. They allow us to recognise and count the number of visitors and to see how visitors move around the site when they’re using it. This helps us to improve the way our website works, for example by making sure users are finding what they need easily.
We may also use ‘operational’ cookies. These cookies are essentially for you to log in to our website and set cache options.
For each visitor to our website, our web server automatically recognises only the consumer’s domain name. This information can be used to locate some geographical information, for example your nearest town. In some cases, it may identify your ‘network name’ (if for example you are accessing our website from an organisation with its own network). It does not give us any personal information relating to you as an individual (such as your name, address or email address). This information is used for internal review to improve the content of our web pages and its relevance to our customers.
By using our website, you are consenting to our usage of the cookies described above. If you do not wish to consent, you can change your browser settings to disallow cookies on this website.
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